Policies & Agreements

Welcome to Kirtan Saanjh.

Kirtan Saanjh is a community-driven initiative dedicated to promoting devotional music, spiritual wellbeing, cultural harmony, community service, and charitable impact.

Our events bring together artists, musicians, volunteers, partners, sponsors, families and community members to create meaningful spiritual and cultural experiences.

As part of documenting, promoting and preserving these experiences, Kirtan Saanjh may capture photographs, videos, audio recordings and other forms of media during our programs and activities.

This Media Consent & Photography Policy explains how such media may be collected, used, stored and shared.

By attending, participating in, volunteering for, performing at, sponsoring, partnering with, or otherwise engaging with any Kirtan Saanjh activity, you acknowledge and agree to the terms outlined in this policy.

Kirtan Saanjh events may be photographed, filmed and recorded by authorised representatives, photographers, videographers, media partners, sponsors or event team members.

Media captured may include:
• Photography
• Video recordings
• Audio recordings
• Livestreams
• Interviews
• Event highlights
• Behind-the-scenes content
• Audience participation moments
• Artist performances
• Volunteer activities
• Community interactions

By attending any Kirtan Saanjh event, participants acknowledge that recording may take place during the event.

By attending or participating in a Kirtan Saanjh event, you provide consent for Kirtan Saanjh and its authorised partners to capture and use your:

• Image
• Voice
• Name (where applicable)
• Likeness
• Participation in event activities

for legitimate organisational purposes.

This consent applies to media captured during:

• Public events
• Community programs
• Volunteer activities
• Promotional activities
• Artist performances
• Partner and sponsor activities

Captured media may be used for:

• Kirtan Saanjh website
• Social media platforms including Facebook, Instagram, TikTok, YouTube and other digital platforms
• Event promotion
• Future program announcements
• Promotional campaigns
• Community awareness activities
• Sponsor presentations
• Partnership materials
• Printed publications
• Documentaries
• Newsletters
• Event highlights
• Organisational archives

No royalty, payment or compensation will be payable to individuals for the use of such media unless separately agreed in writing.

Kirtan Saanjh events are community gatherings where photography and recording may occur.

By purchasing a ticket, entering the event venue, volunteering, performing, or participating in any activity, attendees acknowledge and agree that they may appear in:

• Crowd photographs
• Event videos
• Background footage
• Group recordings
• Promotional materials

As events involve public participation, it may not always be possible to avoid incidental capture of individuals in wider event footage.

Kirtan Saanjh respects individual preferences regarding identifiable media use.

If you do not wish your identifiable image, video or recording to be used for promotional purposes, you should notify the Kirtan Saanjh Management Team.

Requests should include:

• Full name
• Contact number
• Email address (if available)
• A recent photograph or sufficient details to identify the individual in event media
• Description of the relevant media (if applicable)

Upon receiving a reasonable request, Kirtan Saanjh will make reasonable efforts to avoid using identifiable images of that individual in future promotional materials.

Media removal requests may not apply where:

• The individual appears incidentally in crowd photographs or general event footage
• The content has already been published or distributed
• Removal is not reasonably practicable
• The media is required for legal, historical, archival or reporting purposes

Kirtan Saanjh will assess each request reasonably and in good faith.

Artists, musicians, speakers and performers participating in Kirtan Saanjh acknowledge that their performances may be recorded.

By participating, artists and performers grant Kirtan Saanjh and AD Events a worldwide, non-exclusive, royalty-free licence to:

• Record performances
• Reproduce recordings
• Publish content
• Distribute promotional material
• Share performance highlights
• Use recordings for organisational, educational, promotional and archival purposes

unless otherwise agreed in writing.

Artists retain ownership of their original creative works unless separately agreed.

Volunteers are an important part of Kirtan Saanjh and may appear in event-related media.

By volunteering, individuals consent to the use of their:

• Photographs
• Videos
• Interviews
• Event participation footage
• Behind-the-scenes content

for:

• Volunteer recognition
• Event promotion
• Community engagement
• Future program marketing
• Organisational communication

Volunteers may request consideration under the Media Opt-Out Procedure outlined in this policy.

Unless otherwise agreed in writing, all event-related media and materials created by or on behalf of Kirtan Saanjh remain the property of Kirtan Saanjh and/or its authorised partners.

This includes:

• Photographs
• Videos
• Audio recordings
• Livestream recordings
• Event graphics
• Promotional materials
• Artwork
• Presentations
• Publications
• Documentary content

Unauthorised copying, reproduction, distribution or commercial use of Kirtan Saanjh media is not permitted.

Kirtan Saanjh may provide approved event media to sponsors, partners and affiliated organisations for purposes directly connected with:

• Event promotion
• Partnership recognition
• Community engagement
• Sponsorship reporting
• Marketing activities related to the event

Any third-party use should align with the values and objectives of Kirtan Saanjh.

Kirtan Saanjh is committed to protecting the privacy and wellbeing of children participating in our events.

Where children under the age of 18 are featured as identifiable subjects in promotional content, appropriate consent from a parent or legal guardian should be obtained where required.

Parents or guardians may request review or removal of identifiable images of children by contacting the Kirtan Saanjh Management Team.

Any personal information collected in relation to media consent requests will be handled in accordance with the Kirtan Saanjh Privacy Policy and the Privacy Act 1988 (Cth).

Information will only be collected, used and stored where reasonably necessary to manage media requests and organisational obligations.

Some event media may be captured by:

• Sponsors
• Event partners
• Photographers
• Videographers
• Media representatives
• Community organisations

Kirtan Saanjh is not responsible for independent use of media by third parties outside its direct control.

Approved partners and representatives are expected to respect applicable privacy and consent obligations.

Due to the nature of digital media, social platforms and previously distributed content, Kirtan Saanjh cannot guarantee complete removal of all copies of published content.

However, we will make reasonable efforts to address legitimate concerns and requests.

By attending, participating in, volunteering for, performing at, sponsoring, partnering with, or supporting Kirtan Saanjh, you acknowledge that:

• You understand photography and recording may occur.
• You consent to the reasonable use of event media as described in this policy.
• You understand your rights regarding media opt-out requests.
• You agree to support the documentation and promotion of Kirtan Saanjh community initiatives.

Kirtan Saanjh Management Team

Website: https://kirtan.adxps.com.au

Official Ticketing Partner: AD Events

For questions regarding media usage, consent requests or removal requests, please contact the Kirtan Saanjh Management Team through the official website.

Thank you for supporting Kirtan Saanjh and helping us preserve devotional music, cultural harmony, community spirit and charitable service for future generations.